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Providence Health & Services Senior Secretary *On Call Days* in Burbank, California


Apply today! Applicants that meet qualifications will receive a text with additional questions from our MODERN HIRE screening and interview system.

Providence is calling a Senior Secretary (On Call, Day Shift) to Providence St Joseph Medical Center in Burbank, CA.

Please upload a current resume reflecting all relevant experience.

We are seeking a Senior Secretary who will performs a broad range of secretarial duties including typing, filing, answering telephone, and related functions.

In this position you will:

  • Perform basic office functions (i.e., answers telephones and takes messages, maintains filing systems, appointment calendar, schedules and coordinates meetings, makes travel arrangements, etc.)

  • Respond to customer complaints in a timely manner and/or refers to appropriate department for resolution

  • Maintain established departmental policies and procedures, objectives, improving organization performance program, and safety standards

  • Open and route incoming mail; distributes correspondence and other material to staff

  • Compose and type letters, memoranda and reports from written copy, dictaphone equipment or transcription. Proofs materials for errors

  • Attend meetings as required

  • Perform various clerical duties relating to the functions of the department (i.e., registers patients, bills clients, etc.) and assists with special projects

  • Prepare management/production reports/data by compiling information from a variety of internal/external sources

  • Participate in educational programs and in service meetings

  • Function as one of the unit safety officers and performs quarterly assessments of the environment of care and patient care areas. (ICU/CCU-PSJ only)

  • The following job accountabilities may be reassigned:

  • Perform payroll and personnel related duties (i.e., maintaining employee timecards, preparing employee profiles, etc.)

  • May oversee work of clerical staff.Coordinate administrative functions of the ASC, schedule and confirm all surgical procedures, communicate relevant information to and from physician offices, perform data entry, as well as create and organize patient charts


Required qualifications:

  • Two (2) years Secretarial experience

  • Ability to operate word processor

  • Basic filing

  • Good typing skills

  • Knowledge of one or more software packages (i.e., WordPerfect, Lotus)

  • Good verbal and written communication skills

  • Must be bilingual (employees working in Diabetes Program Center)

About the hospital you will serve.

Providence Saint Joseph Medical Center in Burbank, CA, is a 392-bed acute care facility founded over 75 years ago by the Sisters of Providence. Known for our state-of-the-art technology and high quality, compassionate care, we provide the full range of diagnostic, treatment, care and support services for the San Fernando Valley communities.

We provide many specialized services and treatment capabilities. Our Heart and Vascular center delivers care with one of Los Angeles County's first STEMI designated receiving centers for heart attack victims. The Hycy and Howard Hill Neuroscience Institute, which supports our Certified Comprehensive Stroke Center, continues to grow inpatient and outpatient programs addressing stroke, Parkinson’s, and brain tumors. Maternal Child Health Services, including a level 3 NICU, support whole family care with 24/7 on site labor support and community education. The Roy and Patricia Disney Family Cancer Center, a comprehensive, state-of-the-art, patient-centered, treatment facility. Our cancer center includes some of the most advanced technology in radiation oncology, highly advanced medical and surgical oncology providers, excellent clinical outcomes and research, and all patient support services are housed in the same building. Our exceptional orthopedic program has recognized for its excellent outcomes and clinical expertise. Our Bariatric Program, a leader and resource for those dealing with obesity in Southern California, received a Five-Star Rating for Bariatric Surgery. In the fall of 2022 we will open our brand new, state-of-the-art Emergency Department which will triple our capacity to care for the community in their time of greatest need.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Part-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Burbank

Req ID: 313716