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Providence Health & Services Senior Administrative Assistant PSJH in Burbank, California


Providence St. Joseph Health is calling a Senior Administrative Assistant PSJH to our location in Burbank, CA.

We are seeking Senior Administrative Assistant to be responsible for providing ongoing administrative support services of a multipart nature for a middle management position and/or a group of professionals within PSMS. This position performs work that is varied and generally secretarial in nature. The activities of this position include managing calendars, correspondence, meeting and agenda preparation and other logistical matters. The work may also include some special projects. It is anticipated that the person holding this position will communicate regularly with many of the organization’s management team and will represent their supervisor in a positive and professional manner.

In this position you will have the following responsibilities:

  • Develop daily plans to carry out assigned activities and projects.

  • Coordinate the office of the individual(s) they support. Assure adequate inventory of supplies, timely scheduling of activities, presence and ongoing use of appropriate recordkeeping systems, and effective work flow through the office.

  • Perform secretarial functions in support of meetings as assigned. Support activities include preparation of draft agendas; electronic distribution of meeting materials; documentation of meeting discussions, and coordination of follow-up reports as appropriate.

  • Schedule meetings (group and individual); make travel arrangements as necessary.

  • Use word processing software, spreadsheet software, and various presentation software options to complete assignments with timeliness and accuracy.

  • Provide appropriate referrals to matters as they arise, or inform their supervisor(s) when a situation warrants direct attention.


Required qualifications for this position include:

  • High School Diploma or GED or equivalent education/ experience.

  • At least four (4) years of office experience, including at least one (1) year working directly for a manager.

About the department you will serve.

Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: California-Burbank

Req ID: 251424